Rules of Procedure

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To request an official copy, please Contact the Clerk to the Board.

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The following Rules shall be the Rules of Procedure adopted by the Pitt County Board of Commissioners (hereinafter referred to as “Board”) to follow when meeting to conduct public business:

Definitions 

The following Rules shall be the Rules of Procedure adopted by the Pitt County Board of Commissioners (hereinafter referred to as “Board”) to follow when meeting to conduct public business:

• Agenda – a list of items to be done and matters to be considered.
• Agenda Preview Session – information sharing session – no action taken
• Closed Session –  a meeting, excluding the public, where only certain permitted subjects may be discussed. Action is only allowed under certain narrow conditions, in accordance with G.S. 143-318.11(a).
• Commissioners’ Comments & Committee Reports – shall mean a time for individual Board members to share information with other members of the Board and the public. These comments/reports may be on items requiring action for future agendas, and will not be acted upon at the meeting at which first presented unless by unanimous consent of the Board that the item be acted on at the time of presentation.
• Consent Agenda – a listing of items that are considered non-controversial, do not use county fund balance, or increase staff, which do not generally need explanation nor debate, such as approval of budget amendments, minutes, etc. and may be routine.
• Majority Vote – Five (5) votes shall constitute a majority vote and shall be necessary to pass or defeat any action for which a majority vote is required by these Rules.
• Quorum – Five (5) members of the Board of Commissioners shall constitute a quorum. If a member has withdrawn from a meeting without asking to be excused by majority vote, he/she shall be counted as present for the purposes of determining whether a quorum is present.
• Super Majority – Seven (7) votes shall be necessary to pass or defeat any action for which a super majority vote is required by these Rules. A super majority vote of seven (7) may only be waived when an emergency meeting has been called and a quorum is present.
• Sunshine List – a listing of all persons, corporations, or other entities that have in writing requested notification of all meetings of the Board. The Board shall require individuals (other than the media) to pay a $10.00 annual fee and renew said request annually.